What to Prepare
- Authorized approver
- Product and color
- Logo and spelling
Proof Approval Process
Purchasing & Program Support
Proof Approval Process
Learn what to review on a custom product proof, who may approve it, how revisions work and why written approval is required before production.
Written RequirementsFree Digital ProofApproval ControlsNationwide Support
Quick answer: The authorized approver must verify spelling, artwork, placement, approximate size, product, color, quantity and variable data before responding with written approval.
What Must Be Confirmed
- Placement and scale
- Names and variable data
- Written approval record
Decision Process
- Identify the product, service, organization and authorized requester.
- Submit accurate artwork, quantity, budget, deadline and delivery information.
- Review written requirements, limitations, pricing and responsibilities.
- Approve the applicable proof, quote, policy or documentation.
- Retain the final records for inspection, reorders and future planning.
Important: Website guidance does not replace the product-specific written quote, proof, invoice, carrier terms or program agreement.
Frequently Asked Questions
Are all options automatically available?
No. Product, service, fee, timing and account eligibility must be confirmed in a written quote or program agreement.
When does production or implementation begin?
Only after required information, payment or approved terms, inventory, artwork and written approvals are complete.
Can requirements change after approval?
Changes may affect price, availability and timing. No change is accepted until its impact is reviewed and approved in writing.
How do I get started?
Submit the organization, project, quantity, budget, artwork, deadline and delivery requirements through the quote form.
Confirm the Requirements in Writing
Send the use case, quantity, budget, artwork, deadline, users and delivery needs for a focused response.